Exhibitor Liability Insurance Program
for International / Overseas Events
Free Consultations | Over 20 Years' Experience | Client-Specific Programs
sales@rainprotection.net
Free Consultations
Over 16 Years' ExperienceClient-Specific Programs
For U.S. Conference and Exhibition Organizers Running Events Outside the USA or Canada
The Problem
As an event organizer, your venue contract holds you responsible for everything that occurs during your show, meaning claims resulting from an exhibitor’s negligence could directly damage your financial standing or insurance rates. To shield yourself from risk, you must ensure every exhibitor names you as an "additional insured" on their liability policy. However, chasing down your busy clients for compliant Certificates of Insurance (COIs) is a frustrating, slow process that rarely achieves 100% compliance.
The stakes are also high for your exhibitors, who come from all over the world. Problems arise when they attend an event overseas. Most insurance companies are reluctant to provide international coverage, and exhibitors often struggle to secure the correct liability insurance required to operate outside their home country. This creates a tedious and time-consuming task for organizers, who have to check that every exhibitor has the appropriate coverage for their show.
Our Exhibitor Insurance Program fills this gap, creating a simple and effective solution to a common problem for international events.
Underwritten by: Lloyd's of London
Program Details
Organizers Liability:
First, Rainprotection will provide event liability insurance for the organizer. If the organizer already has insurance in place, we will provide an Excess Policy that gives the organizer an extra layer or insurance, for claims over and above its existing policies limits.
Exhibitors Liability:
Rainprotection provides the organizer the option to add any exhibitors at the event to the organizer’s policy for an additional premium per exhibitor. We can cover every exhibitor no matter where in the world they are domiciled.
It’s simple, prior to the event, the organizer submits a list of exhibitors. Rainprotection will then process compliant insurance for each exhibitor on the list.
Each exhibitor added will receive their own limits and terms of coverage.
Exhibitors:
- All Exhibitors are given their own limits. Organizer is named as additional insured on all exhibitor policies.
- Coverage and the Premium are included in Booth Space Fees and is collected by the Organizer.
It's a Simple Process
- The Organizer receives a PDF copy of the Master Insurance Policy for the event.
- Organizer sends monthly spreadsheets to Rainprotection Insurance listing the exhibitors that signed up that month and are to be covered under the Policy.
- Rainprotection Insurance sends a monthly invoice to the organizer for the previous month’s spreadsheet.
- The exhibitors listed on the spreadsheet are automatically covered.
- Insurance Certificates are sent to each exhibitor listed on the spreadsheet.
Pricing (when insurance is included in Booth Space Fees)
- Non-US Exhibiting Companies: Starting at: $125 + Taxes
- US Exhibiting Companies: Starting at: $175 + Taxes
- (Subject to a minimum number of exhibitors)
Coverage Limits (per exhibitor)
- $1 million per occurrence / $2 million aggregate
- $20 million total aggregate for the event
Benefits for Organizers:
- Guaranteed Compliance: The program ensures 100% compliance with your insurance requirements, regardless of where the event is held or where exhibitors may be domiciled.
- Risk Mitigation: Because venue contracts hold you responsible for show-floor negligence, this program ensures every exhibitor has the proper coverage and names you as an "additional insured." This protects your own insurance rates from being impacted by claims caused by exhibitors.
- Operational Efficiency: The program eliminates the administrative burden of chasing exhibitors for Certificates of Insurance (COIs), a process that is typically slow, frustrating, and rarely successful. Using this program frees up your team to focus on more important tasks.
- Financial Safety Net: You receive a free Excess Liability Policy ($2 million per occurrence / $5 million aggregate) that sits on top of your current coverage. If a large claim exhausts your primary limits, this extra policy wil kick in to help cover any additional costs, saving you from potentially massive out-of-pocket expenses.
Benefits for Exhibitors:
- Simplicity and Cost: This program is the simplest and most inexpensive way to purchase required insurance, saving exhibitors the time and headache of searching for coverage. The stakes are high: without this program, if exhibitors cannot find insurance for an event they want to attend, they might be forced to miss out.
- International Solutions: We provide essential coverage for exhibitors whose standard liability insurance will not cover them for events located outside of their home country.
- Streamlined Insurance: Busy companies and large corporate entities often do not have the time to deal with making granular insurance arrangements. With this program, they gain coverage without lifting a finger.
- Strategic Protection: Just like organizers, using this program also allows exhibitors to shield their personal insurance polcies from risk. Much like purchasing a collision waiver when renting a car, utilizing this program ensures that if a claim occurs, it will not tarnish their own insurance policy, or impact their future rates.
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