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The Benefits

For Tradeshow Organizers: 

• This process completely automates the exhibitor insurance process, eliminating the time-consuming task of collecting COIs and chasing down exhibitors.
• The program guarantees 100% compliance from every exhibitor, reducing risk and liability.
• Event organizers are protected as an additional insured on every policy.
• It demonstrates a commitment to a positive and seamless exhibitor experience, improving attendee satisfaction while keeping exhibitors safe.

For Exhibitors:

• Exhibitors automatically receive compliant insurance with their booth purchase, saving them time, money, and effort.
• The program eliminates the need to deal with brokers — and broker's fees — to add additional insureds.
• The ALL-IN program features no deductible to hit before coverage starts, ensuring exhibitors won't face any out-of-pocket expenses if a claim occurs.
• This also ensures there will be no rate increases if a claim occurs. Claims will be submitted to us – not against their own policies.
• It ensures that even smaller exhibitors, who may not have proper liability coverage, are protected. Mom-and-pop exhibitors often only have homeowners insurance, which will not protect them from liability claims at an event. ALL-IN ensures they’ll always have the coverage they need.

Testimonials from satisfied clients speak volumes about the effectiveness of our program. Take it from Stacey L. Mills, Senior Director of Conference & Trade Show Operations at IAAPA North America:

"After so many years spending countless hours chasing down exhibitor’s general liability insurance certificates for our trade shows, IAAPA finally took the plunge with Rainprotection’s All-In program in 2021 and we couldn’t have been happier. Rainprotection saved both IAPAA and our exhibitors time and money with this program. As well, we didn’t have to send threatening emails to past-due exhibitors which helped keep our relationships stronger. We were so satisfied with the program, we’ll never go back to the old way."   

Make your next event the smoothest yet with the ALL-IN Program. Contact our team to set up this program today!

Modernizing Exhibitor Insurance Management

Managing exhibitor insurance has long been one of the least visible—but most time-intensive—responsibilities tied to producing a successful trade show or event. Long before doors open, organizers are often buried in emails, spreadsheets, and follow-ups, all focused on one task that adds no excitement to the show itself: verifying that every exhibitor has proper liability coverage. The ALL-IN Exhibitor Insurance Program replaces that outdated workflow with a smarter, centralized solution designed for modern events.

Built-In Insurance From the Moment a Booth Is Sold

Instead of treating exhibitor insurance as a separate administrative burden, ALL-IN integrates coverage directly into the exhibitor registration and booth purchase process. From the moment an exhibitor secures space, the insurance requirement is already addressed. There’s no secondary paperwork, no separate policy submissions, and no uncertainty about whether coverage meets venue or contractual standards.

Everything is handled automatically in the background, allowing organizers to focus on programming, sales, marketing, and attendee experience rather than compliance tracking tied to exhibitor insurance documentation.

Consistent Coverage Across Every Exhibitor

For events of any size, consistency matters. When exhibitor insurance is handled individually, compliance levels often vary widely. Some exhibitors submit certificates on time, others submit incomplete documentation, and a percentage require repeated reminders. This creates uneven risk exposure and last-minute stress as show dates approach.

ALL-IN standardizes exhibitor insurance across the entire exhibitor base, so every participant operates under the same compliant policy structure from day one. This eliminates gaps, confusion, and inconsistencies that commonly arise with traditional COI collection.

Eliminating Confusion and Reducing Exhibitor Friction

This consistency also simplifies communication. Organizers no longer need to interpret insurance language, confirm coverage limits, or explain venue requirements related to exhibitor insurance to participants who may not be familiar with event liability rules.

By removing exhibitor insurance from the back-and-forth entirely, the program reduces friction and eliminates one of the most common sources of exhibitor frustration.

Significant Time Savings for Event Teams

From an operational standpoint, the time savings are substantial. Manual exhibitor insurance tracking often requires weeks—or even months—of follow-up, with staff sending reminders, tracking submissions, and flagging non-compliant exhibitors.

ALL-IN replaces that entire process with a single automated system. There are no missing documents to chase and no compliance gaps to monitor. Every exhibitor is covered automatically, without additional effort from your team.

Stronger Risk Management for Event Organizers

Events bring together thousands of people, structures, displays, products, and activities in a shared space. Even with strong safety protocols, incidents can happen. When exhibitor insurance coverage varies by participant, liability exposure becomes unpredictable.

ALL-IN creates a unified exhibitor insurance structure that reduces uncertainty and protects organizers by listing them as an additional insured on every policy issued through the program.

Making Events More Accessible for Smaller Exhibitors

This structure also benefits exhibitors who may not regularly participate in large trade shows. Smaller businesses, startups, and first-time exhibitors often lack proper exhibitor insurance or carry policies that don’t meet venue requirements.

ALL-IN removes that barrier by providing appropriate exhibitor insurance automatically, making participation easier and more accessible—especially for mom-and-pop businesses that might otherwise be excluded.

Predictable Costs With No Hidden Insurance Fees

Financial predictability is another key benefit. Traditional exhibitor insurance approaches often lead to unexpected costs, such as broker fees, endorsement charges, or last-minute policy adjustments.

With ALL-IN, exhibitor insurance is bundled directly into the booth fee, creating a clear, upfront cost structure. Exhibitors know they’re covered, and organizers avoid disputes or delays tied to insurance expenses.

Better Exhibitor Relationships Through Automation

Chasing down exhibitor insurance paperwork can strain communication, especially when reminders escalate as deadlines approach. ALL-IN eliminates the need for warning emails, compliance threats, or last-minute exceptions.

The result is a smoother, more professional interaction that strengthens relationships and keeps the focus on collaboration rather than enforcement.